[Federal Register: January 7, 2008 (Volume 73, Number 4)]
[Proposed Rules]
[Page 1158-1162]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr07ja08-18]
=======================================================================
-----------------------------------------------------------------------
POSTAL SERVICE
39 CFR Part 111
Implementation of Intelligent Mail[supreg] Barcodes
AGENCY: Postal Service.
ACTION: Advance notice of proposed rulemaking.
-----------------------------------------------------------------------
SUMMARY: In January 2009, mailers will be required to meet one of two
options using Intelligent Mail[supreg] barcodes to access automation
prices for letters and flats. Automation prices will no longer be
available for the use of the POSTNET barcode. This Federal Register
notice provides advance information to help mailers understand the mail
preparation requirements that the Postal Service will propose when
using Intelligent Mail[supreg] barcodes and offers insight into the
additional information that will be available to mailers who comply
with these requirements.
DATES: In order to transition to Intelligent Mail[supreg] barcodes by
January 2009, it is important that we receive comments to this advance
notice February 21, 2008.
ADDRESSES: Mail or deliver written comments to the Manager, Mailing
Standards, U.S. Postal Service, 475 L'Enfant Plaza, SW., Room 3436,
Washington, DC 20260-3436. Written comments may be inspected and
photocopied at USPS Headquarters Library, 475 L'Enfant Plaza, SW., 11th
Floor N, Washington DC between 9 a.m. and 4 p.m. EST, Monday through
Friday. Comments and questions can also be e-mailed to imb@usps.gov.
FOR FURTHER INFORMATION CONTACT: William Chatfield, e-mail:
william.a.chatfield@usps.gov phone: 202-268-7278; Karen Zachok, e-mail:
[[Page 1159]]
karen.zachok@usps.gov phone: 202-268-8779; Uni Han-Norton, e-mail: uni.k.han-norton@usps.gov phone: 202-268-8437.
SUPPLEMENTARY INFORMATION: Given the success of our automation program
over the years, the great majority of letters and flats are eligible
for automation prices. Therefore, this continuing evolution of our
automation program is expected to generate extensive comment. The
purpose of this advance notice is to seek such comments so that we can
address them as we move forward to the revised requirements for
automation prices. A separate rule-making will be issued in the near
future to address mail characteristics that impact machinability and
delivery efficiency for letters and flats.
Two options will be proposed for using Intelligent Mail[supreg]
barcodes to obtain access to automation prices. Under the "Full
Service" option, mailers will be required to apply Intelligent
Mail[supreg] barcodes on their letter and flat mailpieces, trays and
sacks, and other containers. Mailers will also be required to submit
their postage statements and mailing documentation electronically. For
drop-ship mailings and all origin-entered mail verified at a detached
mail unit (DMU), mailers will be required to schedule appointments
using the Facility Access and Shipment Tracking (FAST) system.
Under the "Basic" option, mailers will be required to use the
Intelligent Mail[supreg] barcode on their letter and flat mailpieces in
place of the POSTNET barcode. At a minimum, this barcode will include
the same delivery point information that is included in the POSTNET
barcode today, an assigned Mailer ID, the class of mail, and optional
endorsement line (OEL) information if an OEL is printed on the
mailpiece. Mailers using pressure sensitive barcoded presort labels
will not be required to include this information in the Intelligent
Mail[supreg] barcode.
General requirements for the Full Service and Basic options for use
of the Intelligent Mail[supreg] barcodes will be proposed as follows:
Requirements for Full Service Intelligent Mail[supreg] Option
Intelligent Mail[supreg] Barcodes
Mailpiece barcode. The 65-bar Intelligent Mail[supreg] barcode,
which accommodates 31-digits of data, will be required on letter and
flat mailpieces. This barcode is used to sort and track letters and
flats and will include the delivery point routing code. Unlike the
POSTNET barcode that only contains the routing code, the Intelligent
Mail[supreg] barcode contains additional fields that encode special
services, identify the mailer and the class of mail, and uniquely
number the mailpiece. The USPS will issue a Mailer ID to each mailer
for use in their Intelligent Mail[supreg] barcodes. Mailers must
include this USPS-assigned Mailer ID in the Intelligent Mail[supreg]
barcode. In most circumstances, mailers will be expected to use the
mail owner's Mailer ID in all Intelligent Mail[supreg] barcodes.
Mailers will be required to uniquely number each mailpiece in a mailing
and the number cannot be reused for a period of 45 days from the date
of induction. Alternatives to this requirement, such as using the same
number on all mailpieces in a mailing or the same number on all
mailpieces in a handling unit (tray, sack or bundle) may allow for the
collection of similarly-detailed data, but will require USPS approval.
Tray barcode. An Intelligent Mail[supreg] tray barcode will be
required on letter trays, flat trays and sacks. Unlike the current 10-
digit tray barcode that only contains routing information, the 24-digit
Intelligent Mail[supreg] tray barcode includes additional fields to
identify the mailer and uniquely number each tray or sack. Mailers will
be required to uniquely number each tray or sack in a mailing, and the
number cannot be reused for a period of 45 days from the date of
induction.
Container barcode. An Intelligent Mail[supreg] container barcode
will be required on all containers used to transport mail such as
pallets, all purpose containers (APCs), rolling stock, gaylords, etc.
This 21-digit Intelligent Mail[supreg] container barcode includes
fields to identify the mailer and uniquely number each container.
Mailers will be required to uniquely number each container in a
mailing, and the number cannot be reused for a period of 45 days from
the date of induction.
Electronic Documentation and Appointment Scheduling Using FAST
(Facility Access and Shipment Tracking)
Mailings claiming prices that require minimum volumes must be
accompanied by a postage statement and, in most cases, by presort
documentation. Mailers typically furnish hard copy postage statements
and documentation or supply a computer terminal at their site for USPS
acceptance personnel to view their documentation. Several mailers have
already transitioned to electronic submission of their postage
statements and mailing documentation to the Postal Service's
PostalOne![supreg] System using Mail.dat[supreg], Wizard Web Services,
or Postage Statement Wizard. Mailers will be required to use one of
these three methods to send their electronic mailing information to the
PostalOne![supreg] System if they are meeting the new requirements
through the Full Service option. This information-management system
translates the customer-generated electronic information into postage
statements and supporting documentation, such as qualification and
container reports, that are used for business mail verification,
acceptance, and induction processes. By submitting documents
electronically, mailers will be able to avoid the creation of paper-
based forms and use this technology to manage their mailing data.
In addition to the presort documentation required today, the
mailer's electronic documentation will contain information about
Intelligent Mail[supreg] barcodes applied to mailpieces, trays and
sacks and containers. The documentation must include the unique
Intelligent Mail[supreg] barcode applied to each mailpiece in a
mailing, the unique Intelligent Mail[supreg] tray barcode applied to
each tray or sack, as well as the unique Intelligent Mail[supreg]
container barcode applied to each container in a mailing. The
documentation must also describe how mailpieces are linked to handling
units, such as trays and sacks, and how mailpieces and handling units
are linked to containers. The documentation must also identify the
preparer of the mailing and the mailer for whom the mailing is prepared
(i.e., mail owner, if applicable). Mailers that otherwise meet the Full
Service option standards and use Postage Statement Wizard for mailings
that do not require documentation to support presort (mailings of fewer
than 10,000 pieces with postage affixed to each piece at the correct
rate or if all pieces are of identical weight, the pieces are separated
by rate) will not be required to submit this additional documentation.
Mailers will be required to schedule appointments using the FAST
(Facility Access and Shipment Tracking) system for drop-ship mailings
and for all origin-entered mail verified at a detached mail unit (DMU).
Mailers may schedule appointments online using the FAST Web site or
they may submit appointment requests through PostalOne! FAST Web
Services using the Transaction MessagingTM specifications.
This convenient messaging protocol allows customers to automate the
appointment scheduling process and receive electronic
[[Page 1160]]
information about their appointments from the Postal Service.
Requirements for Basic Intelligent Mail[supreg] Option
Intelligent Mail[supreg] Barcode
The 31-digit Intelligent Mail[supreg] barcode will be required on
letter and flat mailpieces. Mailers will be required to include the
delivery point routing code in the barcode. The USPS will issue a
Mailer ID to each mailer for use in the Intelligent Mail[supreg]
barcodes. Mailers must include this USPS-assigned Mailer ID in all
Intelligent Mail[supreg] barcodes. In most circumstances, mailers will
be expected to use the mail owner's ID in their Intelligent
Mail[supreg] barcodes. Under this option, mailers will not be required
to uniquely number their mailpieces. Mailers will simply populate the
Intelligent Mail[supreg] barcode with the Mailer ID, delivery point
routing code, the class of mail (service type identifier), and optional
endorsement line (OEL) if an OEL is printed on the mailpiece. Mailers
using pressure sensitive barcoded presort labels will not be required
to include this information in the Intelligent Mail[supreg] barcode.
Scheduling Using FAST (Facility Access and Shipment Tracking)
Mailers will be required to schedule appointments electronically
using the FAST system for drop-ship mailings. Mailers may schedule
appointments online using the FAST web site or they may submit
appointment requests through PostalOne! FAST Web Services using the
Transaction MessagingTM specifications.
Additional Available Mailing Information With the Full-Service Option
Implementation of the Intelligent Mail[supreg] barcodes and
electronic mailing documentation solutions will offer mailers better
visibility into the mailstream. The additional fields in the
Intelligent Mail[supreg] barcodes expand the ability of mailers to
track individual pieces, handling units and containers; receive
information about mail preparation and address quality; and determine
when a mailing was inducted to the postal system.
Mailers that comply with the January 2009 requirement through the
Full Service option (Intelligent Mail[supreg] barcodes, electronic
documentation and appointment scheduling) will receive address
correction services, if requested, and mail induction (start-the-clock)
information at no additional charge. We understand that some mailers
will be interested in more granular information such as piece, unit,
and container tracking and service performance data at a mailing-
specific level. We plan to make such information available at an
additional charge, either through an existing service such as Confirm
or through a service that we develop later.
Descriptions of Intelligent Mail[supreg] Barcodes and Electronic
Documentation
Types of Intelligent Mail[supreg] Barcodes
The Intelligent Mail[supreg] program includes the following three
Postal Service barcodes that enable the tracking of letter and flat
pieces, handling units and containers as they move across the Postal
Service network:
Intelligent Mail[supreg] barcode for mailpieces
Intelligent Mail[supreg] tray barcode for handling units
(trays and sacks)
Intelligent Mail[supreg] container barcode for containers
(pallets, APCs, gaylords, etc.) Each of these barcodes is mailer
applied and has a common customer identifier called the Mailer ID which
can be used to associate the mailpiece, handling unit or container to
the appropriate mailer. Each barcode also has a field which is used to
support a serial number allowing mailers to uniquely identify their
mailpieces, handling units and containers.
Intelligent Mail[supreg] Barcode for Mailpieces
The Intelligent Mail[supreg] barcode is a 65-bar USPS barcode used
to sort and track letters and flats. It allows the mailer to number
each mailpiece so that it can be uniquely identified in the mailing.
The Intelligent Mail[supreg] barcode contains a USPS-assigned Mailer ID
field.
There are two formats of the Intelligent Mail[supreg] barcode. The
format a mailer will use depends upon the Mailer ID assigned by the
Postal Service (see examples of an Intelligent Mail[supreg] barcode
with a 6-Digit Mailer ID and with a 9-Digit Mailer ID on Postal
Explorer at pe.usps.com--click on Federal Register Notices in the left
frame).
The following fields are embedded in the Intelligent Mail[supreg]
barcode:
Barcode ID: The barcode identifier is a 2-digit field that is used
to specify the presort makeup.
Service Type Identifier: Used to indicate the class of mail and
request special services such as tracking or address correction.
Mailer ID: Used to identify mail owners and/or mailing agents. The
Mailer ID is assigned by the Postal Service. The Postal Service assigns
6-digit or 9-digit Mailer IDs based upon the mail volume of the mail
owner/mailing agent. Mail owners and mailing agents will be expected to
use the mail owner's Mailer ID in the Intelligent Mail[supreg] barcode
in most circumstances. Mailer IDs can be obtained by making a request
to the PostalOne! Help Desk at 800-522-9085.
Serial Number: If a 6-digit Mailer ID is assigned, the mailer will
have a 9-digit Serial Number to uniquely identify the mailpieces. If a
9-digit Mailer ID is assigned, the mailer will have a 6-digit Serial
Number to identify the mailpieces. To comply with the Full Service
option standards, the Serial Number field is populated with a unique
number for each mailpiece in the mailing. These unique mailpiece IDs
must be maintained unique for 45 days from the date of induction.
To access the automation prices through the Basic option, the
minimum information required in the Intelligent Mail[supreg] barcode
will be the Service Type Identifier (showing class of mail), Mailer ID,
delivery point routing code, and OEL information if an OEL is printed
on the mailpiece.
To access the automation prices through the Full Service option,
the required information in the Intelligent Mail[supreg] barcode will
be the Service Type Identifier (showing class of mail), Mailer ID,
delivery point routing code, OEL information if an OEL is printed on
the mailpiece and a unique serial number.
To view the final specifications and for detailed information on
how to generate the Intelligent Mail[supreg] barcode, access the
Intelligent Mail[supreg] barcode link from http://ribbs.usps.gov/.
Intelligent Mail[supreg] Tray Barcode for Trays and Sacks
Today, mailers that prepare their mail in trays and sacks typically
use a 10-digit barcode that contains only sorting information on their
labels (see example on Postal Explorer at pe.usps.com--click on Federal
Register Notices in the left frame). A 24-digit Intelligent
Mail[supreg] tray barcode will be available for mailers that use
barcoded tray or sack labels. The Intelligent Mail[supreg] tray barcode
not only includes routing information but also includes additional
fields to identify the mailer and uniquely identify each tray or sack.
Use of the Intelligent Mail[supreg] tray barcode allows mailpieces
bearing Intelligent Mail[supreg] barcodes to be linked to the specific
tray or sack in which they are placed. The Intelligent Mail[supreg]
tray barcode is applied to a label called the 10/24 Digit Intelligent
Mail[supreg] tray label (see example on Postal Explorer at
pe.usps.com--click on Federal Register Notices in the left frame). The
10/24
[[Page 1161]]
Digit Intelligent Mail[supreg] tray label is a transitional label which
contains the current 10-digit barcode on it as well as the 24-digit
Intelligent Mail[supreg] tray barcode. The inclusion of the current 10-
digit barcode on the label is a transitional strategy as the Postal
Service enhances all processing systems to read the 24-digit barcode.
Mailers will need to use the new 10/24 Digit Intelligent Mail[supreg]
tray label to comply with the full service option standards.
There are two formats of the Intelligent Mail[supreg] tray barcode.
The format a mailer will use depends upon the Mailer ID assigned by the
Postal Service (see an example of an Intelligent Mail[supreg] tray
barcode with a 9-Digit Mailer ID, and with a 6-Digit Mailer ID on
Postal Explorer at pe.usps.com).
The following fields are embedded in the Intelligent Mail[supreg]
barcode:
ZIP Code: Used to identify the destination of the tray or sack.
Content Identifier Number (CIN): Describes the contents of the tray
or sack including presort level and class.
Content Label Source (L SCR): Used to designate that the contents
of the tray or sack are automation compatible.
Mailer ID: A 6-digit or 9-digit Mailer ID assigned by the Postal
Service for use in the Intelligent Mail[supreg] barcodes.
Serial Number: A mailer will use this field to uniquely identify
individual trays or sacks. If a 6-digit Mailer ID is assigned, the
mailer will have an 8-digit Serial Number to uniquely identify the
handling units. If a 9-digit Mailer ID is assigned, the mailer will
have a 5-digit Serial Number to uniquely identify the handling units.
To participate in the Full Service option, the Serial Number field is
populated with a unique number for each handling unit (tray or sack) in
the mailing. These unique mailpiece IDs must be maintained unique for
45 days from the date of induction.
Label Type: Indicates the length of the Mailer ID field.
To access the automation prices through the Full Service option,
mailers will be required to populate all fields in the Intelligent
Mail[supreg] tray barcode to include a unique serial number.
To view the final specifications and for detailed information on
how to generate the Intelligent Mail[supreg] tray barcode, access the
Intelligent Mail[supreg] tray label link from http://ribbs.usps.gov/.
Intelligent Mail[supreg] Container Barcode for Pallets, APCs, Rolling
Stock
Mailers typically apply a label on containers of mail deposited
with the Postal Service. Today, mailers are not required to put a
barcode on these labels. The Postal Service has introduced a label
format which includes the Intelligent Mail[supreg] container barcode
(see both examples on Postal Explorer at pe.usps.com--click on Federal
Register Notices in the left frame). This barcode includes fields to
identify the mailer and uniquely identify the containers. To comply
with the Full Service option standards, mailers will need to apply the
label to all containers such as pallets, APCs, rolling stock, and
gaylords.
The Postal Service is also exploring other modifications to
container labeling to improve the visibility and scanning of the
barcodes. The proposed changes would require the use of green
identifying strips or borders for enhanced visual identification of the
Intelligent Mail[supreg] container barcode and the application of three
labels (increased from the two labels currently required) with one
facing the tail of the truck on all drop shipments and plant load
mailings. These changes would provide the flexibility needed to scan
the barcodes in processing and enhance the ability to locate the
barcodes quickly at varying distances.
There are two formats of the Intelligent Mail[supreg] container
barcode. The format a mailer will use depends upon the Mailer ID
assigned by the Postal Service (see examples of an Intelligent
Mail[supreg] container barcode with a 9-Digit Mailer ID and with a 6-
Digit Mailer ID on Postal Explorer at pe.usps.com--click on Federal
Register Notices in the left frame).
The following fields are embedded in the Intelligent Mail[supreg]
barcode:
Application ID (Appl ID): "99" indicates the source of the
barcode.
Type Indicator: "M" indicates a mailer generated barcode.
Mailer ID: A 6-digit or 9-digit Mailer ID assigned by the Postal
Service for use in the Intelligent Mail barcodes.
Serial Number: A mailer will use this field to uniquely identify
individual containers. If a 6-digit Mailer ID is assigned, the mailer
will have a 12-digit Serial Number to uniquely identify the containers.
If a 9-digit Mailer ID is assigned, the mailer will have a 9-digit
Serial Number to uniquely identify the containers. To participate in
the Full Service option, the Serial Number field is populated with a
unique number for each container in the mailing. These unique mailpiece
IDs must be maintained unique for 45 days from the date of induction.
To access the automation prices through the Full Service option,
mailers will be required to populate all fields in the Intelligent
Mail[supreg] container barcode to include a unique serial number.
To view the final specifications and for detailed information on
how to generate the Intelligent Mail container barcode, access the
Intelligent Mail Container barcode link from http://ribbs.usps.gov/.
Electronic Documentation
To participate in the Full Service option, mailers will be required
to submit their postage statements and mailing documentation, when
applicable, electronically using one of three methods:
Mail.dat[supreg], Wizard Web Services or Postage Statement Wizard.
Electronic information is transmitted to the Postal Service's
PostalOne! System. The information is used for verification,
acceptance, and payment. The PostalOne! System can also use this
information to automate payment processes using ACH Debit or Credit
payment methods. With the PostalOne! System, mailers have access to
their mailing documentation and financial transaction information 24
hours a day, seven days a week.
Mail.dat: Mail.dat file submission is part of the overall
PostalOne! application and provides customers with the capability of
submitting mailing documents over a secure connection with the Postal
Service. Mail.dat uses industry standard electronic file formats
developed by IDEAlliance to facilitate communication of mailing
information to the Postal Service. Mailing information is sent
electronically to the PostalOne! System where it is stored and used to
generate documentation to support verification and payment.
Wizard Web Service: The Wizard Web Service is part of the overall
PostalOne! application and provides customers with the capability of
submitting mailing documents through the internet using a Web service
over a secure connection with the Postal Service. The Wizard Web
Service uses a Simple Object Access Protocol (SOAP) to submit
information in an Extensible Markup Language (XML) format that ensures
that the data can be sent and received by applications written in
various languages and deployed on various platforms. Mailing
information is sent via Wizard Web Service to the PostalOne! system
where it is stored and used to generate documentation to support
verification and payment.
Postage Statement Wizard: The Postage Statement Wizard is an online
tool that allows mailers to enter their postage statement information
using a secure PostalOne! account. The Postage Statement Wizard
verifies completed information for an online postage statement and
automatically populates
[[Page 1162]]
the Permit Holder section of the postage statement based on the account
number provided. It guides the user through the items needed to
complete the statement. The Postage Statement Wizard automatically
calculates the postage and validates the information entered. Once the
postage statement is completed online, the electronic statements will
be submitted directly to the acceptance unit.
For detailed information about electronic mailing information
options, access http://www.usps.com/postalone/guides.htm.
Authority: 5 U.S.C. 552(a); 39 U.S.C. 101, 401, 403, 404, 414,
416, 3001-3011, 3201-3219, 3403-3406, 3621, 3626, 5001.
Neva R. Watson,
Attorney, Legislative.
[FR Doc. E7-25635 Filed 1-4-08; 8:45 am]
BILLING CODE 7710-12-P
[Proposed Rules]
[Page 1158-1162]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr07ja08-18]
=======================================================================
-----------------------------------------------------------------------
POSTAL SERVICE
39 CFR Part 111
Implementation of Intelligent Mail[supreg] Barcodes
AGENCY: Postal Service.
ACTION: Advance notice of proposed rulemaking.
-----------------------------------------------------------------------
SUMMARY: In January 2009, mailers will be required to meet one of two
options using Intelligent Mail[supreg] barcodes to access automation
prices for letters and flats. Automation prices will no longer be
available for the use of the POSTNET barcode. This Federal Register
notice provides advance information to help mailers understand the mail
preparation requirements that the Postal Service will propose when
using Intelligent Mail[supreg] barcodes and offers insight into the
additional information that will be available to mailers who comply
with these requirements.
DATES: In order to transition to Intelligent Mail[supreg] barcodes by
January 2009, it is important that we receive comments to this advance
notice February 21, 2008.
ADDRESSES: Mail or deliver written comments to the Manager, Mailing
Standards, U.S. Postal Service, 475 L'Enfant Plaza, SW., Room 3436,
Washington, DC 20260-3436. Written comments may be inspected and
photocopied at USPS Headquarters Library, 475 L'Enfant Plaza, SW., 11th
Floor N, Washington DC between 9 a.m. and 4 p.m. EST, Monday through
Friday. Comments and questions can also be e-mailed to imb@usps.gov.
FOR FURTHER INFORMATION CONTACT: William Chatfield, e-mail:
william.a.chatfield@usps.gov phone: 202-268-7278; Karen Zachok, e-mail:
[[Page 1159]]
karen.zachok@usps.gov phone: 202-268-8779; Uni Han-Norton, e-mail: uni.k.han-norton@usps.gov phone: 202-268-8437.
SUPPLEMENTARY INFORMATION: Given the success of our automation program
over the years, the great majority of letters and flats are eligible
for automation prices. Therefore, this continuing evolution of our
automation program is expected to generate extensive comment. The
purpose of this advance notice is to seek such comments so that we can
address them as we move forward to the revised requirements for
automation prices. A separate rule-making will be issued in the near
future to address mail characteristics that impact machinability and
delivery efficiency for letters and flats.
Two options will be proposed for using Intelligent Mail[supreg]
barcodes to obtain access to automation prices. Under the "Full
Service" option, mailers will be required to apply Intelligent
Mail[supreg] barcodes on their letter and flat mailpieces, trays and
sacks, and other containers. Mailers will also be required to submit
their postage statements and mailing documentation electronically. For
drop-ship mailings and all origin-entered mail verified at a detached
mail unit (DMU), mailers will be required to schedule appointments
using the Facility Access and Shipment Tracking (FAST) system.
Under the "Basic" option, mailers will be required to use the
Intelligent Mail[supreg] barcode on their letter and flat mailpieces in
place of the POSTNET barcode. At a minimum, this barcode will include
the same delivery point information that is included in the POSTNET
barcode today, an assigned Mailer ID, the class of mail, and optional
endorsement line (OEL) information if an OEL is printed on the
mailpiece. Mailers using pressure sensitive barcoded presort labels
will not be required to include this information in the Intelligent
Mail[supreg] barcode.
General requirements for the Full Service and Basic options for use
of the Intelligent Mail[supreg] barcodes will be proposed as follows:
Requirements for Full Service Intelligent Mail[supreg] Option
Intelligent Mail[supreg] Barcodes
Mailpiece barcode. The 65-bar Intelligent Mail[supreg] barcode,
which accommodates 31-digits of data, will be required on letter and
flat mailpieces. This barcode is used to sort and track letters and
flats and will include the delivery point routing code. Unlike the
POSTNET barcode that only contains the routing code, the Intelligent
Mail[supreg] barcode contains additional fields that encode special
services, identify the mailer and the class of mail, and uniquely
number the mailpiece. The USPS will issue a Mailer ID to each mailer
for use in their Intelligent Mail[supreg] barcodes. Mailers must
include this USPS-assigned Mailer ID in the Intelligent Mail[supreg]
barcode. In most circumstances, mailers will be expected to use the
mail owner's Mailer ID in all Intelligent Mail[supreg] barcodes.
Mailers will be required to uniquely number each mailpiece in a mailing
and the number cannot be reused for a period of 45 days from the date
of induction. Alternatives to this requirement, such as using the same
number on all mailpieces in a mailing or the same number on all
mailpieces in a handling unit (tray, sack or bundle) may allow for the
collection of similarly-detailed data, but will require USPS approval.
Tray barcode. An Intelligent Mail[supreg] tray barcode will be
required on letter trays, flat trays and sacks. Unlike the current 10-
digit tray barcode that only contains routing information, the 24-digit
Intelligent Mail[supreg] tray barcode includes additional fields to
identify the mailer and uniquely number each tray or sack. Mailers will
be required to uniquely number each tray or sack in a mailing, and the
number cannot be reused for a period of 45 days from the date of
induction.
Container barcode. An Intelligent Mail[supreg] container barcode
will be required on all containers used to transport mail such as
pallets, all purpose containers (APCs), rolling stock, gaylords, etc.
This 21-digit Intelligent Mail[supreg] container barcode includes
fields to identify the mailer and uniquely number each container.
Mailers will be required to uniquely number each container in a
mailing, and the number cannot be reused for a period of 45 days from
the date of induction.
Electronic Documentation and Appointment Scheduling Using FAST
(Facility Access and Shipment Tracking)
Mailings claiming prices that require minimum volumes must be
accompanied by a postage statement and, in most cases, by presort
documentation. Mailers typically furnish hard copy postage statements
and documentation or supply a computer terminal at their site for USPS
acceptance personnel to view their documentation. Several mailers have
already transitioned to electronic submission of their postage
statements and mailing documentation to the Postal Service's
PostalOne![supreg] System using Mail.dat[supreg], Wizard Web Services,
or Postage Statement Wizard. Mailers will be required to use one of
these three methods to send their electronic mailing information to the
PostalOne![supreg] System if they are meeting the new requirements
through the Full Service option. This information-management system
translates the customer-generated electronic information into postage
statements and supporting documentation, such as qualification and
container reports, that are used for business mail verification,
acceptance, and induction processes. By submitting documents
electronically, mailers will be able to avoid the creation of paper-
based forms and use this technology to manage their mailing data.
In addition to the presort documentation required today, the
mailer's electronic documentation will contain information about
Intelligent Mail[supreg] barcodes applied to mailpieces, trays and
sacks and containers. The documentation must include the unique
Intelligent Mail[supreg] barcode applied to each mailpiece in a
mailing, the unique Intelligent Mail[supreg] tray barcode applied to
each tray or sack, as well as the unique Intelligent Mail[supreg]
container barcode applied to each container in a mailing. The
documentation must also describe how mailpieces are linked to handling
units, such as trays and sacks, and how mailpieces and handling units
are linked to containers. The documentation must also identify the
preparer of the mailing and the mailer for whom the mailing is prepared
(i.e., mail owner, if applicable). Mailers that otherwise meet the Full
Service option standards and use Postage Statement Wizard for mailings
that do not require documentation to support presort (mailings of fewer
than 10,000 pieces with postage affixed to each piece at the correct
rate or if all pieces are of identical weight, the pieces are separated
by rate) will not be required to submit this additional documentation.
Mailers will be required to schedule appointments using the FAST
(Facility Access and Shipment Tracking) system for drop-ship mailings
and for all origin-entered mail verified at a detached mail unit (DMU).
Mailers may schedule appointments online using the FAST Web site or
they may submit appointment requests through PostalOne! FAST Web
Services using the Transaction MessagingTM specifications.
This convenient messaging protocol allows customers to automate the
appointment scheduling process and receive electronic
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information about their appointments from the Postal Service.
Requirements for Basic Intelligent Mail[supreg] Option
Intelligent Mail[supreg] Barcode
The 31-digit Intelligent Mail[supreg] barcode will be required on
letter and flat mailpieces. Mailers will be required to include the
delivery point routing code in the barcode. The USPS will issue a
Mailer ID to each mailer for use in the Intelligent Mail[supreg]
barcodes. Mailers must include this USPS-assigned Mailer ID in all
Intelligent Mail[supreg] barcodes. In most circumstances, mailers will
be expected to use the mail owner's ID in their Intelligent
Mail[supreg] barcodes. Under this option, mailers will not be required
to uniquely number their mailpieces. Mailers will simply populate the
Intelligent Mail[supreg] barcode with the Mailer ID, delivery point
routing code, the class of mail (service type identifier), and optional
endorsement line (OEL) if an OEL is printed on the mailpiece. Mailers
using pressure sensitive barcoded presort labels will not be required
to include this information in the Intelligent Mail[supreg] barcode.
Scheduling Using FAST (Facility Access and Shipment Tracking)
Mailers will be required to schedule appointments electronically
using the FAST system for drop-ship mailings. Mailers may schedule
appointments online using the FAST web site or they may submit
appointment requests through PostalOne! FAST Web Services using the
Transaction MessagingTM specifications.
Additional Available Mailing Information With the Full-Service Option
Implementation of the Intelligent Mail[supreg] barcodes and
electronic mailing documentation solutions will offer mailers better
visibility into the mailstream. The additional fields in the
Intelligent Mail[supreg] barcodes expand the ability of mailers to
track individual pieces, handling units and containers; receive
information about mail preparation and address quality; and determine
when a mailing was inducted to the postal system.
Mailers that comply with the January 2009 requirement through the
Full Service option (Intelligent Mail[supreg] barcodes, electronic
documentation and appointment scheduling) will receive address
correction services, if requested, and mail induction (start-the-clock)
information at no additional charge. We understand that some mailers
will be interested in more granular information such as piece, unit,
and container tracking and service performance data at a mailing-
specific level. We plan to make such information available at an
additional charge, either through an existing service such as Confirm
or through a service that we develop later.
Descriptions of Intelligent Mail[supreg] Barcodes and Electronic
Documentation
Types of Intelligent Mail[supreg] Barcodes
The Intelligent Mail[supreg] program includes the following three
Postal Service barcodes that enable the tracking of letter and flat
pieces, handling units and containers as they move across the Postal
Service network:
(trays and sacks)
(pallets, APCs, gaylords, etc.) Each of these barcodes is mailer
applied and has a common customer identifier called the Mailer ID which
can be used to associate the mailpiece, handling unit or container to
the appropriate mailer. Each barcode also has a field which is used to
support a serial number allowing mailers to uniquely identify their
mailpieces, handling units and containers.
Intelligent Mail[supreg] Barcode for Mailpieces
The Intelligent Mail[supreg] barcode is a 65-bar USPS barcode used
to sort and track letters and flats. It allows the mailer to number
each mailpiece so that it can be uniquely identified in the mailing.
The Intelligent Mail[supreg] barcode contains a USPS-assigned Mailer ID
field.
There are two formats of the Intelligent Mail[supreg] barcode. The
format a mailer will use depends upon the Mailer ID assigned by the
Postal Service (see examples of an Intelligent Mail[supreg] barcode
with a 6-Digit Mailer ID and with a 9-Digit Mailer ID on Postal
Explorer at pe.usps.com--click on Federal Register Notices in the left
frame).
The following fields are embedded in the Intelligent Mail[supreg]
barcode:
Barcode ID: The barcode identifier is a 2-digit field that is used
to specify the presort makeup.
Service Type Identifier: Used to indicate the class of mail and
request special services such as tracking or address correction.
Mailer ID: Used to identify mail owners and/or mailing agents. The
Mailer ID is assigned by the Postal Service. The Postal Service assigns
6-digit or 9-digit Mailer IDs based upon the mail volume of the mail
owner/mailing agent. Mail owners and mailing agents will be expected to
use the mail owner's Mailer ID in the Intelligent Mail[supreg] barcode
in most circumstances. Mailer IDs can be obtained by making a request
to the PostalOne! Help Desk at 800-522-9085.
Serial Number: If a 6-digit Mailer ID is assigned, the mailer will
have a 9-digit Serial Number to uniquely identify the mailpieces. If a
9-digit Mailer ID is assigned, the mailer will have a 6-digit Serial
Number to identify the mailpieces. To comply with the Full Service
option standards, the Serial Number field is populated with a unique
number for each mailpiece in the mailing. These unique mailpiece IDs
must be maintained unique for 45 days from the date of induction.
To access the automation prices through the Basic option, the
minimum information required in the Intelligent Mail[supreg] barcode
will be the Service Type Identifier (showing class of mail), Mailer ID,
delivery point routing code, and OEL information if an OEL is printed
on the mailpiece.
To access the automation prices through the Full Service option,
the required information in the Intelligent Mail[supreg] barcode will
be the Service Type Identifier (showing class of mail), Mailer ID,
delivery point routing code, OEL information if an OEL is printed on
the mailpiece and a unique serial number.
To view the final specifications and for detailed information on
how to generate the Intelligent Mail[supreg] barcode, access the
Intelligent Mail[supreg] barcode link from http://ribbs.usps.gov/.
Intelligent Mail[supreg] Tray Barcode for Trays and Sacks
Today, mailers that prepare their mail in trays and sacks typically
use a 10-digit barcode that contains only sorting information on their
labels (see example on Postal Explorer at pe.usps.com--click on Federal
Register Notices in the left frame). A 24-digit Intelligent
Mail[supreg] tray barcode will be available for mailers that use
barcoded tray or sack labels. The Intelligent Mail[supreg] tray barcode
not only includes routing information but also includes additional
fields to identify the mailer and uniquely identify each tray or sack.
Use of the Intelligent Mail[supreg] tray barcode allows mailpieces
bearing Intelligent Mail[supreg] barcodes to be linked to the specific
tray or sack in which they are placed. The Intelligent Mail[supreg]
tray barcode is applied to a label called the 10/24 Digit Intelligent
Mail[supreg] tray label (see example on Postal Explorer at
pe.usps.com--click on Federal Register Notices in the left frame). The
10/24
[[Page 1161]]
Digit Intelligent Mail[supreg] tray label is a transitional label which
contains the current 10-digit barcode on it as well as the 24-digit
Intelligent Mail[supreg] tray barcode. The inclusion of the current 10-
digit barcode on the label is a transitional strategy as the Postal
Service enhances all processing systems to read the 24-digit barcode.
Mailers will need to use the new 10/24 Digit Intelligent Mail[supreg]
tray label to comply with the full service option standards.
There are two formats of the Intelligent Mail[supreg] tray barcode.
The format a mailer will use depends upon the Mailer ID assigned by the
Postal Service (see an example of an Intelligent Mail[supreg] tray
barcode with a 9-Digit Mailer ID, and with a 6-Digit Mailer ID on
Postal Explorer at pe.usps.com).
The following fields are embedded in the Intelligent Mail[supreg]
barcode:
ZIP Code: Used to identify the destination of the tray or sack.
Content Identifier Number (CIN): Describes the contents of the tray
or sack including presort level and class.
Content Label Source (L SCR): Used to designate that the contents
of the tray or sack are automation compatible.
Mailer ID: A 6-digit or 9-digit Mailer ID assigned by the Postal
Service for use in the Intelligent Mail[supreg] barcodes.
Serial Number: A mailer will use this field to uniquely identify
individual trays or sacks. If a 6-digit Mailer ID is assigned, the
mailer will have an 8-digit Serial Number to uniquely identify the
handling units. If a 9-digit Mailer ID is assigned, the mailer will
have a 5-digit Serial Number to uniquely identify the handling units.
To participate in the Full Service option, the Serial Number field is
populated with a unique number for each handling unit (tray or sack) in
the mailing. These unique mailpiece IDs must be maintained unique for
45 days from the date of induction.
Label Type: Indicates the length of the Mailer ID field.
To access the automation prices through the Full Service option,
mailers will be required to populate all fields in the Intelligent
Mail[supreg] tray barcode to include a unique serial number.
To view the final specifications and for detailed information on
how to generate the Intelligent Mail[supreg] tray barcode, access the
Intelligent Mail[supreg] tray label link from http://ribbs.usps.gov/.
Intelligent Mail[supreg] Container Barcode for Pallets, APCs, Rolling
Stock
Mailers typically apply a label on containers of mail deposited
with the Postal Service. Today, mailers are not required to put a
barcode on these labels. The Postal Service has introduced a label
format which includes the Intelligent Mail[supreg] container barcode
(see both examples on Postal Explorer at pe.usps.com--click on Federal
Register Notices in the left frame). This barcode includes fields to
identify the mailer and uniquely identify the containers. To comply
with the Full Service option standards, mailers will need to apply the
label to all containers such as pallets, APCs, rolling stock, and
gaylords.
The Postal Service is also exploring other modifications to
container labeling to improve the visibility and scanning of the
barcodes. The proposed changes would require the use of green
identifying strips or borders for enhanced visual identification of the
Intelligent Mail[supreg] container barcode and the application of three
labels (increased from the two labels currently required) with one
facing the tail of the truck on all drop shipments and plant load
mailings. These changes would provide the flexibility needed to scan
the barcodes in processing and enhance the ability to locate the
barcodes quickly at varying distances.
There are two formats of the Intelligent Mail[supreg] container
barcode. The format a mailer will use depends upon the Mailer ID
assigned by the Postal Service (see examples of an Intelligent
Mail[supreg] container barcode with a 9-Digit Mailer ID and with a 6-
Digit Mailer ID on Postal Explorer at pe.usps.com--click on Federal
Register Notices in the left frame).
The following fields are embedded in the Intelligent Mail[supreg]
barcode:
Application ID (Appl ID): "99" indicates the source of the
barcode.
Type Indicator: "M" indicates a mailer generated barcode.
Mailer ID: A 6-digit or 9-digit Mailer ID assigned by the Postal
Service for use in the Intelligent Mail barcodes.
Serial Number: A mailer will use this field to uniquely identify
individual containers. If a 6-digit Mailer ID is assigned, the mailer
will have a 12-digit Serial Number to uniquely identify the containers.
If a 9-digit Mailer ID is assigned, the mailer will have a 9-digit
Serial Number to uniquely identify the containers. To participate in
the Full Service option, the Serial Number field is populated with a
unique number for each container in the mailing. These unique mailpiece
IDs must be maintained unique for 45 days from the date of induction.
To access the automation prices through the Full Service option,
mailers will be required to populate all fields in the Intelligent
Mail[supreg] container barcode to include a unique serial number.
To view the final specifications and for detailed information on
how to generate the Intelligent Mail container barcode, access the
Intelligent Mail Container barcode link from http://ribbs.usps.gov/.
Electronic Documentation
To participate in the Full Service option, mailers will be required
to submit their postage statements and mailing documentation, when
applicable, electronically using one of three methods:
Mail.dat[supreg], Wizard Web Services or Postage Statement Wizard.
Electronic information is transmitted to the Postal Service's
PostalOne! System. The information is used for verification,
acceptance, and payment. The PostalOne! System can also use this
information to automate payment processes using ACH Debit or Credit
payment methods. With the PostalOne! System, mailers have access to
their mailing documentation and financial transaction information 24
hours a day, seven days a week.
Mail.dat: Mail.dat file submission is part of the overall
PostalOne! application and provides customers with the capability of
submitting mailing documents over a secure connection with the Postal
Service. Mail.dat uses industry standard electronic file formats
developed by IDEAlliance to facilitate communication of mailing
information to the Postal Service. Mailing information is sent
electronically to the PostalOne! System where it is stored and used to
generate documentation to support verification and payment.
Wizard Web Service: The Wizard Web Service is part of the overall
PostalOne! application and provides customers with the capability of
submitting mailing documents through the internet using a Web service
over a secure connection with the Postal Service. The Wizard Web
Service uses a Simple Object Access Protocol (SOAP) to submit
information in an Extensible Markup Language (XML) format that ensures
that the data can be sent and received by applications written in
various languages and deployed on various platforms. Mailing
information is sent via Wizard Web Service to the PostalOne! system
where it is stored and used to generate documentation to support
verification and payment.
Postage Statement Wizard: The Postage Statement Wizard is an online
tool that allows mailers to enter their postage statement information
using a secure PostalOne! account. The Postage Statement Wizard
verifies completed information for an online postage statement and
automatically populates
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the Permit Holder section of the postage statement based on the account
number provided. It guides the user through the items needed to
complete the statement. The Postage Statement Wizard automatically
calculates the postage and validates the information entered. Once the
postage statement is completed online, the electronic statements will
be submitted directly to the acceptance unit.
For detailed information about electronic mailing information
options, access http://www.usps.com/postalone/guides.htm.
Authority: 5 U.S.C. 552(a); 39 U.S.C. 101, 401, 403, 404, 414,
416, 3001-3011, 3201-3219, 3403-3406, 3621, 3626, 5001.
Neva R. Watson,
Attorney, Legislative.
[FR Doc. E7-25635 Filed 1-4-08; 8:45 am]
BILLING CODE 7710-12-P